- Hillside Field may be used for a variety of programs and must be reserved at least six weeks in advance of the event.
- To make reservations, complete the online request form using VirtualEMS.
- The sponsoring organization or department must inform The Union Scheduling of all plans for this area.
- Request for equipment should be made when the reservation request is submitted. Last minute requests may not be honored. All equipment owned, rented, donated or purchased is required to be approved by The Union Event Services staff four weeks prior to the event. This includes, but is not limited to, sound systems, generators, lighting, dunk tanks, blow up novelties, etc.
- Tents/canopies larger than 10’X10′ require a permit which takes four weeks to process. This permit request should be made when the reservation request is submitted.
- Stage rentals require additional approval by Facilities Management which takes six weeks to process. This approval request should be made when the reservation request is submitted.
- Use of sound is limited to the following times:
- Monday – Friday: 8am-10pm
- Saturday – Sunday: 12pm-10pm
- There is no automatic rain location available. If your organization is planning a large event, you may want to consider reserving indoor space at the same time you request Hillside Field to be prepared for inclement weather.
- Vendors are not allowed on Hillside Field.
- Overnight activities are allowed on Hillside Field, if approved in advance by The Union Scheduling and Public Safety. It is extremely important that good judgment be exercised throughout the activity. All participants should be advised concerning adequate and appropriate clothing. For safety reasons, no form of open fire, burning or combustible materials will be allowed. At least one participant must be awake at all times.
- The sidewalk and steps at the north end of The Union are not to be blocked for any reason.
- Vehicles are only allowed to unload. They must be moved to a parking area within 1 hour. Access will be from Grace Street at the south end of Hillside Hall.
- Additional paperwork is required – a diagram and JMU Event Approval Form. These documents must be completed and returned to The Union Scheduling Office at least four weeks prior to the event.