You should always feel free to come to Student Activities & Involvement with any questions or concerns. We are located in Taylor Hall, room 205A or by phone, 540.568.8157 or anytime at beinvolved.jmu.edu
Merchandise ApprovalDo I have to get approval for merchandise (ex. t-shirts, stickers, CD's, etc?)
Yes. Policies for making and selling merchandise are listed in this link:
Hazing Compliance Form
All organizations need to have an updated hazing compliance form on file with our office every year. The form needs to be signed by their advisor and all club execs. Once completed, please deliver it to Student Activities & Involvement in Taylor Hall 205A.
If you need a form, please see link below.
Working with moneyHow do I find my tax ID?
Attention Student Organizations with Bank Accounts at CommonWealth One Federal Credit Union. The Credit Union now requires verification of your already existing Tax ID (EIN) number. You need to call the IRS and ask for form 147C. Call 1-800-829-4933, and then choose option 4 to verify your organization and receive the form. This form needs to be returned to the credit union. Student Activities & Involvement does not keep a record of your club's tax ID number. Make sure to pass this information along when new people are elected into office or a new advisor joins the group.
How can my organization make money?
There are many options for fundraising on campus. Here is a document that may help you out:
If you have questions that your treasurer cannot answer, first ask your Faculty/Staff Advisor. If there are more questions about money, please contact Paula Lam at firstname.lastname@example.org
Event PlanningJMU Public Safety & The Clery Act
There is a free resource for Student Organizations called the Clubhouse. Located in Taylor 202 (right across from the Student Activities Office), the Clubhouse is available to any organization that has gone through CEO training and is active on BeInvolved. There are numerous supplies such as poster board, banner paper, paint, a copier, computers, glitter, button maker, etc. to help you promote your club’s events! You can read more about the Clubhouse here:
To book a room on campus, you must go through the Madison Union Scheduling Office. They are in Taylor 233. They can be reached by phone at (540) 568-6300 and here is the Event Scheduling website:
- Having a fundraiser: Fundraising Approval Form
- Traveling or participating in activities as a group Assumption of Risk Form SAMPLE
- Statement of Activities & Risk LevelSAMPLE
- Emergency Contact Information Form SAMPLE
Other FAQsHow can I update my org’s constitution?
You may use our resources for drafting a new constitution located below. Remember to upload your new constitution to the Documents section of your organization’s BeInvolved page! The documents below can be used when revising/creating a constitution. Revised constitutions must be submitted to Student Activities & Involvement; please allow 10 days for final ratification.
If your advisor steps down, find another faculty or staff member interested in taking on their responsibilities and have them fill out the advisor confirmation form within 10 days. If you have difficulty finding a new advisor, please come to Student Activities & Involvement in Taylor 205A and we will try to help you find a new one. Often, we have a list of faculty and staff members who are willing to be advisers for organizations.
To change your name, just fill out the name change form below and bring it to our office in Taylor 205A.
By completing this interest form, you will be added to the Career & Academic Planning- Employer Relations & Recruiting Services, Getting Connected Database. This database will provide C.A.P with a list of Student Groups/Organizations interested in having employers present to their group on different professional topics.
- Add your group by following this link: Getting Connected Database
Please note: Completing this form does not guarantee that your request will be fulfilled, but will assist our team in knowing what Student Groups/Organizations would be interested in having employer presentations.
Leadership Development ResourcesOfficer Transition
You should always feel free to come to Student Activities & Involvement with any questions or concerns.Examples include (but are not limited to):
- How can I get more involved on campus?
- I’m having a bad experience with my organization. How should I handle this?
- I want to be a leader of an organization, could you help me do this?
- I want to start a new organization and I want to know how.