OSAIorganization resources

Be Involved

http://beinvolved.jmu.edu

Merchandise Approval

Do I have to get approval for t-shirts?
Yes. Policies for making and selling merchandise are listed in this link: Merchandise approval information

Where do I go to get t-shirts/merchandise printed?
If you follow this link you’ll find aList of Approved Licensed Vendors and Local Vendors.

Hazing Form

Hazing Compliance Form

Working with money

How do I find my tax ID?
Attention Student Organizations with Bank Accounts at CommonWealth One Federal Credit Union. The Credit Union now requires verification of your already existing Tax ID (EIN) number. You need to call the IRS and ask for form 147C. Call 1-800-829-4933, and then choose option 4 to verify your organization and receive the form. This form needs to be returned to the credit union.

How can my organization make money?

There are many options for fundraising on campus. Here is a document that may help you out: Fundraising Information

Fundraising Approval Form

Establish a Bank Account

Who do I go to with money questions?

If you have questions that your treasurer cannot answer, first ask your Faculty/Staff Adviser. If there are more questions about money, please contact Raymond Brown at (540) 568-6613 or brown2ra@jmu.edu.

Event Planning

JMU Public Safety & The Clery Act

http://www.jmu.edu/pubsafety/Clery.shtml

How do we publicize our events?

There is a free resource for Student Organizations called the Clubhouse. Located in Taylor 202 (right across from the Student Activities Office), the Clubhouse is available to any organization that has gone through CEO training and is active on BeInvolved. There are numerous supplies such as poster board, banner paper, paint, a copier, computers, glitter, button maker, etc. to help you promote your club’s events! You can read more about the Clubhouse here: http://info.jmu.edu/osai/clubhouse/

For more information about JMU and University Union’s policies on advertising on campus, follow this link: Publicizing Your Event Procedures

What do I do when planning an event on/off campus?

To book a room on campus, you must go through the Madison Union Scheduling Office. They are in Taylor 233. They can be reached by phone at (540) 568-6300 and here is the Event Scheduling website: http://info.jmu.edu/events/

Madison Union Scheduling Policies are listed here: Madison Union Scheduling

If you are planning a large-scale event, you may want to come into our office and speak with a staff member for helpful advice on Big Event programming.

There are some forms that you can use as templates if you are:

Having a fundraiser: Fundraising Approval Form

Traveling or participating in activities as a group Assumption of Risk Form SAMPLE

Statement of Activities & Risk LevelSAMPLE

Emergency Contact Information Form SAMPLE

These forms are not required by our office, but instead are here as resources to protect your organization in case of emergency.

Other FAQs

How can I update my org’s constitution?

You may use our resources for drafting a new constitution located below. Remember to upload your new constitution to the Documents section of your organization’s BeInvolved page!

Constitution Check List

Constitution Template To be used when revising/creating a constitution. Bolded Articles/statements are required as written. Revised constitutions must be submitted to OSAI within 10 days.

My advisor has stepped down…what do I do?

If your advisor steps down, find another faculty or staff member interested in taking on their responsibilities and have them fill out the advisor confirmation form within 10 days. If you have difficulty finding a new advisor, please come into the Office of Student Activities & Involvement in Taylor 205A and we will try to help you find a new one. Often, we have a list of faculty and staff members who are willing to be advisers for organizations.

Adviser Confirmation Form

Advisor Policy

My organization wants to change our name. How do we do that?

To change your name, just fill out the name change form below and bring it to our office in Taylor 205A.

Name Change Form

Organization Classification

Can we have an office or storage space in TDU?

There is very limited storage available in TDU. Storage is allotted on a first come, first served basis. If you have any questions about this, please contact Raymond Brown (brown2ra@jmu.edu).

Organization Office Space

Application Storage Access Form

Office/Storage Access Form