The Madison Union Scheduling Office welcomes the opportunity to work with recognized student organizations and staff to plan events using the facilities at Madison Union. This page will provide you with the resources you need to plan your event with us, from idea to execution.
Making a Reservation
For JMU staff and recognized student organizations, all reservations begin in the Virtual Event Management Software (EMS). You can log in with your MyMadison credentials.
Faculty and staff have access and anyone can browse for space, but student organizations must first become Nuts & Bolts certified in order to reserve space.
Nuts & Bolts Training
Student organizations wishing to reserve event space must have a certified Nuts & Bolts representative within their org to use the EMS software. Visit the Nuts & Bolts website to view the training and complete the test for certification. Once your representative receives confirmation from our office, they’ll be able to use their eID to login and reserve space.
We manage all indoor and outdoor event spaces throughout the Commons and Madison Union. This includes everything from advertising spaces, meeting rooms, the Madison Union Ballroom, and Grafton-Stovall Theatre. For a complete list of spaces with photos, set-up types, capacities, and capabilities, check out our Reservable Spaces page.
Because of the large number of events that are scheduled annually at JMU, we sort these into four categories, each with their own priority and set of deadlines:
Want to learn more about each type and what this timeline would look like for your events? Check out the Event Scheduling Timeline under the scheduling tab.
Forms and Policies
Once you’ve made your reservation, you’ll need to check over Event Management’s website for additional forms and policies. For a complete list of policies and planning timelines for the various event types held within Madison Union, check out the Scheduling Processes page.
After you’ve made your reservation, you may also need to submit a JMU Event Approval Form and gather the appropriate signatures for your event. You can find a list of contacts on the Scheduler List page and the JMU event approval form under online forms.
Madison Union Radio broadcasts to Madison Union and Festival Conference & Student Center. Advertisements can be taken out only by offices within University Unions. Any Student Organizations wishing to advertise to this station must do so through the office of Student Activities and Involvement. You can find the form for advertising here.
Questions about reserving spaces in Madison Union or Event Management policy? E-mail the Madison Union Scheduling office