Formal Recruitment is a mutual selection process that seeks to pair potential new members with sororities that best reflect their personal values and expectations of a collegiate Greek experience. Just as participants are making decisions about which organizations they are most interested in, so are the members of each sorority making decisions about whom they see as a best fit. Each participant will have the opportunity to meet each sorority once, but the remaining rounds are by invitation only. Participation in Formal Recruitment does not guarantee an invitation to membership nor does it obligate a participant to join.
Recruitment begins during the second week of the academic term, and to avoid conflicts with class, recruitment activities are scheduled on weekday evenings and weekend days. Formal Recruitment will take place on the weekends of September 6-8 and September 13-15, 2019. To register for the formal recruitment process, please click here and have the following information ready:
- Student Identification Number (JAC Card#)
- Current or most recent GPA on a 4.0 scale (participants must have a 2.50 cumulative GPA or higher based on a full semester of course work, no exceptions will be made)
- High school or college transcript to upload with your recruitment application
- Transcripts can also be mailed to the following:
Office of Fraternity and Sorority Life
800 South Main St.
James Madison University
Harrisonburg, VA 22807
- Transcripts can also be mailed to the following:
- List of activities, honors, and awards
- A picture of yourself to assist the chapters in identifying you
Recruitment registration for Fall 2019 will open on July 1, 2019 at 8:00 am and close at 5:00 pm on August 29, 2019.
No late applications or payments will be accepted. After registering for the formal recruitment process, submitting your transcript, paying the $60.00 registration fee, and completing the PNM Orientation modules, you are considered a potential new member (PNM)!
All potential new members, you, will attend an Orientation session in which you will meet the Panhellenic Recruitment Staff including the members of the Panhellenic Executive Board and volunteers who will be responsible for managing the recruitment process.
During Orientation, you will learn about all of the organizations that you will be meeting, gain more knowledge about what to expect during the recruitment process, and meet your Recruitment Guide, or Rho Gamma. Each Rho Gamma (ΡΓ) is assigned to work with a group of participants as a guide and mentor throughout the recruitment process. Each Rho Gamma is an upperclassman member of one of our sororities, but during recruitment will be disaffiliated from their organization. They will temporarily suspend activity with their organization to provide you, the PNM, with an unbiased perspective on sorority life. Each Rho Gamma will ensure that you understand all portions of recruitment and assist you in some decision-making.
Typical Attire: For this evening, casual attire is encouraged. Potential new members will not be meeting any of the recruiting chapters.
Open House Round
During the first two days of sorority recruitment, you will meet with all 13 of the participating organizations for 30 minutes each. All of the chapters will greet you with some of their favorite cheers and chants to get you excited about meeting them. Conversations on these days will focus on learning basic information about the chapter and what kind of members they are seeking to join their organization. You should also be sharing information about yourself (e.g. what you want to gain from a sorority experience and your aspirations for post-collegiate life).
Typical Attire: The Panhellenic Council will provide a general Go Greek tee-shirt that you will wear for the first two days of recruitment. This shirt will be white and easy to pair with any bottoms of your choice. Typical bottoms for this round can range from a pair of shorts, to capris, or a maxi skirt. There is a lot of walking during the first two days, so comfortable shoes are recommended.
As a general rule, please bring as little with you as possible to the Row. You won’t be permitted to take any of your possessions inside of the sorority houses with you, so all of your belongings will be kept by your Rho Gamma. Typical items to bring with you can include: a cell phone, your Panhellenic-provided recruitment booklet, a pen, a wallet, and breath mints.
If invited, you may visit up to 10 chapters for 35 minutes each. After viewing a short video about the chapter’s philanthropy (a charity or organization sponsored by the sorority), you will also hear about the potential financial responsibility each sorority that you visit. You will receive a financial transparency document that will breakdown where membership fees go. Feel free to continue sharing more details about yourself because the chapters that you are visiting have an interest in getting to know you better.
Typical Attire: During this round, attire is similar to that of the Open House Round. Potential new members are encouraged to wear well-fitting blouses with the bottoms of their choice or a sundress. Again, comfortable shoes are encouraged, as this is the longest day of recruitment.
On the fourth day of recruitment, if invited, you may visit up to 6 chapters for 35 minutes each. After viewing a short film about what the chapter values most in its sisterhood, conversations should focus on where you can see yourself best fitting as a new member. This is a good time to ask questions about what the expectations are of new members in the organization, the sorority’s housing policy, and how much membership costs.
Typical Attire: During this round, attire should mirror previous rounds. A well-fitting blouse paired with bottoms of your choice or a sundress is appropriate. A sandal or dress shoe is recommended.
On the final night of sorority recruitment, if invited, you may visit up to 2 chapters for 45 minutes each. During this round, the members of the organization(s) you visit will share their preference ceremony with you, which is one of the most special parts of the chapter’s open Ritual. The Preference ceremony focuses on what the members of the organization have found special about their sisterhood and why they are interested in potentially sharing that with you. Conversation during this round will focus on how you could see yourself fitting into the organization (s) that you visit that evening. After the conclusion of this round, you will make the final selection about which organization(s) you would want to receive an invitation to membership, or bid, from.
Typical Attire: A cocktail dress or some other type of semi-formal attire is appropriate for this round. A sandal or dress shoe is recommended.
If you have received a bid to membership, you will come to the Festival Ballroom and meet with your Rho Gamma for the final time. After a short welcome from the Panhellenic Recruitment Staff, you will be released to meet your new chapter for Bid Celebration activities.
Typical Attire: Attire for Bid Celebration is casual. You will most likely receive a tee-shirt from your new organization this evening so feel free to wear a casual top and whatever bottoms and shoes you are most comfortable in.
Should you choose to decline the bid that you receive at Bid Celebration, you will be unable to participate in recruitment again until the next Formal Recruitment period at JMU. If you do not receive a bid to membership, you will be immediately eligible to participate in Continuous Open Bidding.