Eventrates

General Information for Student Organizations and University Departments

Student organizations and University Departments are not charged facility rental fees for general purpose classrooms or University Unions space. Facility fees may apply for other spaces. Fees for services may also apply. For any event which has been approved beyond building hours, a $25 per hour fee will be charged.

Billing Information
Invoices for any charges will be generated and sent directly to the organization mailbox or university department contact. Balance is due in full within 30 days from invoice date. If balance is not paid in full within 30 days from invoice date, all reservation privileges will be revoked. If balance is not paid in full within 60 days from invoice date, all active reservations will be cancelled. Other student organization privileges may also be revoked.

Non-University Customers

Invoices for any charges will be generated and sent directly to the non-university customer. Balance is due in full within 30 days from invoice date. If balance is not paid in full within 30 days from invoice date, all reservation privileges will be revoked. If balance is not paid in full within 60 days from invoice date, all active reservations will be canceled. Check Rental Rates.

Additional charges or fees:

• Facility Rates do not include Virginia State Sales Tax.
• The rental rates do not include additional services or costs associated with reservations that extend beyond building hours.
• A non-refundable deposit of 25% of the total calculated rental fee must accompany the reservation confirmation by the established deadline.  When the total calculated rental fee is $100.00 or less, payment in full is required as the deposit.
• Deposits paid are non-refundable.
• A deposit paid for an event cancelled due to inclement weather, or circumstances beyond university control, will be transferable to rescheduled dates, provided that the new date is requested within two weeks of event cancellation.
• A $25.00 fee may be assessed for any event that is not cancelled with the appropriate scheduler at least 24 hours prior to the event start time noted on the reservation.