Students may not sign contracts!
The contract must be brought to Paula Lam, Associate Director of Administration and Finance, Madison Union 300, prior to it being signed by the performer or agency. She will prepare the contract by striking necessary clauses and/or attaching the JMU Addendum and a W-9 Form. The contract must also be reviewed by the facility coordinator where the event will take place.
The student organization must provide a financial statement showing sufficient funds to cover the entirety of the costs. The organization may also have to provide liability insurance if required by the contract.
The student organization will be notified when they can pick up the contract and must mail it to the performer and get an ORIGINAL SIGNATURE IN BLUE INK.
After the performer or agency has signed the contract, the student organization must bring the contract back to the Administration and Finance Office for final signatures. The contract will be signed by a designated University official within 3-5 business days and the student organization will be notified to pick it up. The student organization must mail a fully executed contract to the performer or agency once all signatures have been obtained.
Allow at least 7 business days to complete these actions; however, the process could take up to 2 weeks. Please plan accordingly!